Federal Mail Expenditures

About Federal Mail Expenditures

Federal Mail Expenditures contains annual information about mail transactions for federal agencies that spend $1 million or more for mail services. These data come from the Simplified Mail Accountability Reporting Tool (SMART) and include items such as total expenditures by service providers and number of pieces shipped. This dataset contains data collected between 2009 - 2015.

Dataset Information:

Available Time Period: As of February 25, 2016 for 2009-2015
Last Update: February 29, 2016
Frequency of update: Annually
Source: Simplified Mail Accountability Reporting Tool (SMART) - (accessible from GSA network)

Below are the data element descriptions for the Federal Mail Expenditures Data set.

Dataset Information

Dataset Files:

Mail_Smart_Extract_2_25_2015.csv

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Data Element Name	Description	Plain English Definition
Fiscal Year	The current year the data is being collected and all previous years	The current year the data is being collected and all previous years
Agency Abbreviation	The abbreviation of each agency such as USDA	The abbreviation of each agency such as USDA
Agency Name	The full spelling of each agency such as Department of Agriculture, etc.	The full spelling of each agency such as Department of Agriculture, etc.
Organization Abbreviation	The organizations components/subagency abbreviation such as ATF for Dept of Justice, etc	The organizations components/subagency abbreviation such as ATF for Dept of Justice, etc
Organization Name	The organizations full name spelled out such as Federal Bureau of Investigation under Department of Justice (Agency)	The organizations full name spelled out such as Federal Bureau of Investigation under Department of Justice (Agency)
Provider Type	United States Postal Service, Expedited Service Provider - FedEx, Expedited Service Provider - UPS, Other Couriers, Fees: Contract fees, vendor fees, etc.	All Service Providers and expenditures for mail
Mail Category	USPS Single Piece (Meter/Stamps), USPS Permit Mail, USPS Undeliverable As Addressed, N/A	US Postal Service specific categories for expenditures collected.
Mail Type	Priority Mail Express, Priority Mail. First-Class Mail, Package Services, Consolidated Mail Packages, Consolidated Mail - Number of Pieces inside, Postage Due, Business Reply Mail, Periodicals, First-Class Mail Presort, Standard Mail, Other Permit Mail, Undeliverable as Addressed, Sameday, First Overnight, Overnight, Same Day, Express Saver, Ground, Express Critical (Sameday), Next Day Air, Second Day Air, Three Day Select, Other Couriers, Equipment and Operations, Other	These are all the mail types that are used to calculate mail expenditures and mail pieces. Types include services from the USPS, FedEx, UPS, as well as Other Couriers, Agency equipment and operation costs, and Other to include topics not noted.
Domestic Exp	The amount of all domestic mail expenditures by Agency and Total	The amount of all domestic mail expenditures by Agency and Total
International Exp	The amount of all international mail expenditures by Agency and Total	The amount of all international mail expenditures by Agency and Total
Dom # of Pieces	The number of domestic mail pieces by Agency and Total	The number of domestic mail pieces by Agency and Total
Int # of Pieces	The number of international mail pieces by Agency and Total	The number of international mail pieces by Agency and Total
Domestic Cost per Piece	The cost per piece of each mailpiece/item based on the domestic expenditure and pieces for each category	The cost per piece of each mailpiece/item based on the domestic expenditure and pieces for each category
International Cost per Piece	The cost per piece of each mailpiece/item based on the international expenditure and pieces for each category	The cost per piece of each mailpiece/item based on the international expenditure and pieces for each category
Record Count	The number of training certifications completed by year and total by Agency	The number of training certifications completed by year and total by Agency