Public FRPP Dataset - Civilian Agencies

ABOUT Public FRPP Dataset - Civilian Agencies

Pursuant to the Federal Asset Sales and Transfer Act of 2016 (P.L. 114-287), the U.S. General Services Administration (GSA) is making real property data from the Federal Real Property Profile Management System (FRPP MS) accessible to the public. FRPP MS is the federal government’s centralized inventory of real property under the custody and control of executive branch agencies. The data currently accessible on this site represents the Government’s inventory as of September 30, 2016. Data for fiscal year 2017 will be available on this site in the spring of 2018.

Data Source: Federal Real Property Profile

Below is the data dictionary for the attached dataset:

Data Element Name	Description	Plain English Definition
Reporting Agency (Reporting Bureau excluded)	Name of the agency	Reporting Agency refers to the Federal Government agency/bureau reporting the property to FRPP MS. Agencies are required to provide data on assets they own, lease, or manage directly.
Real Property Unique Identifier	ID for the property	Real Property Unique Identifier is a code that is unique to a real property asset that will allow for linkages to other information systems. The Real Property Unique Identifier is assigned by the reporting agency and can contain up to 24 alpha-numeric digits.
Real Property Type	Indicates the property as being land, building, or structure	Real Property Type indicates the asset is one of the following categories of real property -- Land, Building, or Structure.
Real Property Use	Indicates the primary use of the property	Real Property Use indicates the asset’s predominant use in one of the following categories:
Reduce the Footprint	Indicates whether the building is being monitored under the Reduce the Footprint policy.	Consistent with OMB Management Procedures Memorandum 2015-01, Implementation of OMB Memorandum M-12-12 Section 3: Reduce the Footprint, dated March 25, 2015, all Chief Financial Officers (CFO) Act executive branch departments and agencies shall move aggressively to dispose of surplus properties held by the Federal Government, make more efficient use of the government’s real property assets, and reduce the total square footage of their domestic office and warehouse inventory relative to an established baseline. To identify assets that are subject to the Reduce the Footprint (RTF) policy, FRPP MS will populate the RTF data element to determine whether the asset is subject to monitoring under the RTF policy.
Legal Interest Indicator	Indicates whether the property is owned, leased or otherwise managed	Legal Interest is used to identify a real property asset as being either owned or leased or otherwise managed by the Federal Government.
Lease Authority Indicator	Indicates the authority by which an assets is leased.	Lease Authority Indicator is required for leased assets only and indicates the authority used to execute the lease.
Status Indicator	Status Indicator reflects the predominant physical/operational status of the asset.	Status Indicator reflects the predominant physical/operational status of the asset.
Report of Excess Submitted Date	Date the report of excess was submitted to GSA	Agencies are to report the actual date the report of excess was submitted to GSA in MM/DD/YYYY format.
Report of Excess Accepted Date	Date the report of excess was accepted by GSA	Agencies are to report the actual date the report of excess was submitted to GSA in MM/DD/YYYY format.
Determination to Dispose Date	Date the agency determined to dispose of the asset	The agency is to report the actual date the agency made the final determination to remove the asset from the inventory in MM/DD/YYYY format.
Cannot Currently be Disposed Date	Date the agency determined the asset cannot currently be disposed	Agencies are to report the actual date that the agency made the determination that an asset cannot currently be disposed in (MM/DD/YYYY) format.
Surplus Declaration Date	Date the asset was declared surplus	Agency will report the date the asset has been declared surplus to the Federal Government in a MM/DD/YYYY format.
Outgrant Indicator	Have rights to use the space been outgranted to another entity	Indicate yes or no as to whether rights have been conveyed or granted to another entity.
Reason Cannot Currently be Disposed	Why cannot an asset currently be disposed	Agencies must pick one specific circumstance to indicate why an asset cannot currently be disposed.
Historical Status	Indicates the historic status of the asset	Historical status is based on the National Register of Historic Places (NRHP) evaluation by your agency’s cultural resources staff; the staff members should be aware of formal determinations by the Keeper of the NRHP and/or consensus determinations between your agency and State Historic Preservation Officer(s) (SHPO)/Tribal Historic Preservation Officer(s) (THPO).
Acres (Land)	Size of land asset	Provide the total number of acres associated with each land asset record.
Square Feet (Buildings)	Size of building asset	Provide the total area in square feet based on source document.
Square Feet Unit of Measure	The unit of measure for building square feet	Provide the unit of measure for the square feet.
Structural Unit (Structures)	Size of structure asset
Unit of Measure (Structures)	The unit of measure for structure asset	Provide the unit of measure for the structure.
Utilization	Utilization of the building asset	Agencies must report utilization in terms of Unutilized, Underutilized, or Utilized based on the statutory definitions.
Year Asset Reported Underutilized	When was the asset first reported underutilized	Agencies shall report a 4-digit numeric value that represents the fiscal year the asset was most recently designated as underutilized.
Historical Capital Expenditures	Total capital expenditures over the past 5 years	Agencies are to report the capital expenditures for an asset over the last five fiscal years (FY 2013 through FY 2017).
Street Address	address of the asset	Provide the street address in geo-codable format.
Latitude	latitude point of the asset	The measure of the angular distance on a meridian north or south of the equator. The latitude of the Equator is 0°; the latitude of the South Pole is −90°; the latitude of the North Pole is 90°. Positive latitude values correspond to the geographic locations north of the Equator. Negative latitude values correspond to the geographic locations south of the Equator.
Longitude	longitude point of the asset	The measure of the angular distance between the plane of a meridian east or west from the plane of the meridian of Greenwich (Prime meridian). Positive longitude values correspond to the geographic locations east of the prime meridian. Negative longitude values correspond to the geographic locations west of the prime meridian.
City	City where the asset is located	Provide the 4-digit geolocation code (GLC) for the city or town associated with the reported main location in which the land, building, or structure is located.
State	State where the asset is located	Provide the 2-digit GLC for the state or District of Columbia associated with the reported main location in which the land, building, or structure is located.
Country	Country where the asset is located	Provide the 3-digit GLC for the country associated with the reported main location in which the land, building, or structure is located.
County	County where the asset is located	Provide the 3-digit GLC for the county associated with the reported main location in which the land, building, or structure is located.
Congressional District	Congressional district where the asset is located	Provide the value for the congressional district associated with the reported main location in which the land, building, or structure is located.
ZIP Code	Zip code where the asset is located	Provide the 5-digit ZIP code associated with the reported main location in which the land, building, or structure is located and, if known, the additional 4-digit ZIP code suffix.
Disposition Method	How was the asset disposed	Report one of the following categories for the disposition method.
Disposition Date	When was asset disposed	Report the date the disposal action was completed in MM/DD/YYYY format.
Actual Sales Price	total sales price for a disposed asset	Report the sales price for the disposed asset
Net Proceeds	net proceeds for a disposed asset	Report the proceeds received as part of the asset disposal costs incurred by the agency.
Sustainability	Does the asset meet sustainability requirements	Sustainability reflects whether or not the reported building asset meets the sustainability criteria set forth in Section 3 (h) (ii) of Executive Order 13693, which requires federal agencies to improve building efficiency, performance, and management
Lease Expiration Date	Date the lease expires	This date represents the expiration of the current lease term, regardless of termination rights and renewal options.
Lease Start Date	Date the lease started	Agencies should report the date the lease was awarded.
Is Asset Excluded	Is asset excluded from the Federal Asset Sales and Transfer Act	Agencies are to identify whether the asset meets one of the reporting exclusions provided in P.L. 114-287 Section 3 (5)(B)(v).
Reason for Exclusion	Reason why it is excluded from the Federal Asset Sales and Transfer Act	If an asset is eligible for exclusion, select one of the exclusion categories
Year of Asset Construction	when was the asset constructed	Agencies shall report a 4-digit numeric value no greater than 2017, to represent the year the asset was constructed.
FOIA EXEMPTION - Shorthand Name	FOIA exemption category	Indicate the FOIA category that exempts the asset information from being disclosed in response to a FOIA request
Statutory Citation	Statutory citation which exempts asset information from being disclosed in response to a FOIA request	Indicate the statutory citation which exempts asset information from being disclosed in response to a FOIA request

Dataset Information

Last Updated:
March 16, 2018
Frequency of Updates:
Annual
Dataset Files:
fy-2016-civilian-agency-public-frpp-dataset-12142017.csv(70.67 MB)

CONTACT

Chris

Coneeney

chris.coneeney@gsa.gov